Like most small business owners, you probably have a lot on your plate. But protecting your company’s data should be one of your top priorities. This guide will show you how to keep all of your sensitive information safe from hackers and other cyber criminals in today’s lightning-fast digital world.
Don’t overshare information.
You must be careful not to overshare information. This can happen when you’re too trusting of people or situations, or when you have a lack of awareness about the risks associated with sharing certain types of data.
Here are some tips:
- Don’t share personal information such as your name, address and phone number online unless absolutely necessary (for example, if someone needs this information to contact you). If possible, don’t put it on social media either; instead use an alias that doesn’t give away who you are in real life
Be wary of phishing attacks.
Phishing attacks are attempts to obtain sensitive information by masquerading as a trustworthy entity in an electronic communication. Phishers can use a variety of methods to try to trick you into giving up your personal information, including:
- Sending you an email that appears to be from one of your vendors or clients, asking for payment details, invoices or other relevant information that they could use for identity theft purposes.
- Sending a message through social media and posing as someone else (e.g., claiming they work at a bank) and asking if they can send money via PayPal or another service provider.
If someone asks you for sensitive details like passwords and account numbers over email or text message without establishing trust first (e.g., by providing their name), this is usually not okay!
Use strong passwords.
When it comes to protecting your business’s data, strong passwords are the first line of defense. A strong password is at least 8 characters long and contains a mixture of upper and lower case letters, numbers and symbols. To make sure you can remember your passwords without writing them down in an easily accessible place (which is not ideal), try using a phrase as inspiration for your password instead of just random letters or words. For example: “Myfavoritecolorisblue” could become “MFCIBlu”, which is easy enough for you to remember but difficult for others to guess correctly.
You should also change your password regularly–ideally every few months or so–to ensure that any breaches in security don’t go unnoticed for too long before being addressed by IT staff. The longer someone has access to an account via weak credentials like “123456” or “password123456789” (all real examples), the higher risk there is that they will be able to access sensitive information such as customer credit card details or personal health records without detection from IT staff members who may only check accounts once every few months out of habit rather than necessity
Use two-factor authentication.
Two-factor authentication is a system that requires two pieces of information to log in. The first piece is your username and password, which you already have on hand. The second piece is a code that is sent to your phone or email, which changes every few minutes. This extra layer of security protects against hackers who want to gain access to your account by guessing at passwords (which they can do) or stealing them (which they can’t).
If you use Google services like Gmail or Docs–or any other platform with two-factor authentication enabled–you probably already have this option set up for yourself! But if not: go ahead and enable it now so that no one else can get into those accounts without both pieces of information.*
Limit employee access to files and data.
Limit employee access to files and data.
A good way to do this is by using a role-based access control system, which allows you to assign different levels of permissions based on an employee’s role at your company. For example, if someone needs access only as far as their own workstation and doesn’t need any other privileges or permissions beyond that, then they can be given a limited set of permissions. This will help prevent accidental exposure of sensitive information because it will require them getting approval from someone else before gaining access elsewhere in the network or system–and even then, only within certain parameters (like location).
It’s also important that you use strong passwords so hackers can’t break into them easily when they try guessing them via brute force attacks or dictionary attacks over time until they hit upon something that works well enough for them.”
Monitor your network activity.
It’s important to monitor your network activity. This is a good way to detect and prevent cyber threats, including malware, viruses, worms and Trojans. Use firewalls to prevent unauthorized access while VPNs secure your data by encrypting it before sending it over the internet. An IDS/IPS can also detect malicious activity on your network by monitoring traffic for suspicious behavior such as attempts at gaining unauthorized access or sending spam emails through email servers that aren’t configured properly. An antivirus software should be installed on all workstations in order to protect against malware attacks
Protecting your business’s data is an important part of running a successful business
Protecting your business’s data is an important part of running a successful business. Data is the most valuable asset you have and if it is compromised, it could mean losing money and customers. Data protection should be part of your business plan from day one.
If you don’t protect your data, here are some examples of what could happen:
- A security breach that exposes sensitive customer information could cause lasting damage to your brand reputation.
- A hacker gaining access to customer information may be able to use this personal data for identity theft or other crimes such as fraud or phishing attacks against other people in the organization or community where the victim lives (e-mail address) …
Businesses that are not careful with their data can face serious consequences, including identity theft and financial loss. Protecting your business’s data is an important part of running a successful business, so make sure that you follow these tips when it comes time for your company to face its next cybersecurity threat!